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Quality Compliance Monitoring &
Process Management System

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Assessment management to meet regulatory compliance

Assessment management– The process of monitoring and measuring compliance and improvements against standards (ISO 9001; 2008, ISO 27001 etc.). where compliance is adherence to a regulation, such as a specification, standard, procedure, policy or law. Meeting regulatory compliance enables an organization to ensure that they stick to the ISO standards they aspire for and take necessary efforts to achieve it.

“Compliance is about more than prevention and also about navigating opportunities”

Here are the key areas where regulatory compliance helps organizations in meeting standards:

  • A good compliance program will help to prevent errors before they occur or notify them at an early stage, this reduces the need to repeat or re-do tasks which in turn greatly reduces the time & cost.
  • Ensures compliance requirements are met by performing a scheduled audit. Where audits are extremely useful in analyzing multiple process at a time with single checklist, and in many cases auditing helps in analyzing how compliance is handled within the organization. Minimizing process gaps will help in improving organization standards.
  • Includes comprehensive methodology for evaluating and preventing risks. With this information in hand, organizations can develop effective mitigation strategies and reduce major noncompliance event or process failure, this helps organizations in setting themselves apart in the marketplace from their competitors.

 

Benefits

  • Manages Process and Documents

Simplifies documentation process and reduces paper based manual works

  • Streamlines Processes

Simplifies the management (assessment, audit, documentation and audit) and reporting

  • Improves Collaboration and Review

Engages executives with outcome based approach from assessment and continuous improvement initiatives

  • Transparency and Dashboard Reporting

Generates reports in real-time to view the most up-to-date information

  • Quality assurance

Supports the engagement in constructive continual improvements

To know more about quality management solutions and compliance management for your organization contact us now or click here to view product demo.

Impact of Internal Audits in business process

The current business environment has turned its spotlight towards internal audit management system that drives effective compliance and improves quality. Internal Audit helps an organization to achieve its objectives by bringing a streamlined systematic approach to evaluate and improve the effectiveness of process followed. Internal audit chiefly covers analysing,  assessing an organization’s current process, procedures and making progress towards defined objectives. Effective internal audit management system can be a built-in component to the manage quality process that keeps business aligned to the mission.

Periodical Internal audits reduces the risk in process gaps, improves transparency in reporting and strengthens compliance up to standards.

The biggest advantage of internal audit is that it will lead to discovery of process conformities and non-conformities. Therefore, when external audit is done those gaps which were discovered during internal audit would have been rectified. This constant procedure ensures records are regularly checked and ensures records are up to date and always vigilant

Organizations can derive significant business value from the internal audit function at multiple levels and below are the impacts that an internal audit can provide for businesses

  • Makes the organization be more process oriented
  • Helps in identifying employee knowledge gaps, behavior gaps or training gaps that leads to quality service
  • Assists in identifying risks, which leads to fail in achieving performance targets
  • in-house audit team helps in gaining transparency across organizations process
  • Helps to ascertain whether results are consistent with established organizations objectives and goals
  • Also analyzes whether the meetings /programs/training’s are being carried out as planned

 
Thus conducting internal audits helps businesses to achieve sound strategies that drives organization to next level. To get details on quality management software with Audit management feature Contact us

Improve Your Meetings & Trainings efficiency with automated system

Every workplace, regardless of size have to deal with many challenging situations. But what are the most effective ways of process improvements within an organization to overcome these challenges? Meetings and Trainings within an organization help employees achieve operational excellence by sharing ideas, aligned towards process and policies etc.,

Automating meetings and trainings will be an excellent solution for greater productivity, efficiency and customer satisfaction. Organizing this is also a kind of task which has to be performed within the organization periodically to attain sustainable growth. Once you recognize the need for smart task management, implementing an automated task management software for every organization meeting, trainings and tasks will help you progress your daily operations towards success.

Below are the key areas that shows the importance of an automated system in organizing Meetings and trainings

  • Increased Efficiency: Meetings Go paperless and automated system makes it easy to manage meeting complexity and document tasks on a single platform.
  • Improved Transparency: Having all the relevant documents (agenda, MOM etc.,) centralized, board members, staff, and constituents can access the files for references.
  • Go Green: Reduces the impact on the environment by eliminating the need to print lengthy agendas and reports
  • Better employee engagement: Includes employee engagement which brings better decision making with instant publishing of training schedules and monitoring its effectiveness

In addition to the above meeting and trainings schedules can be synchronized in outlook to remind respective stake holders. When effectively organized and conducted, meetings and trainings will result with benefits for employees, management and for the whole organization.

Aura powerful web-based Quality management software is designed for easy integration and implementation of Quality management processes within organization. Click here to view our key modules and organize your meetings and trainings, for queries feel free to contact us.

How Automated Audit management system helps to capture Nonconformities

If your organization is considering to go for ISO certification, it is always a good thing to know what are the process criteria’s that has to be taken care. Auditing plays a major role to review and track the process adherence level in each department within an organization.

Nonconformities are one of the most important outcomes of an audit. It is “non-fulfillment of a requirement” (ISO 9001:2005) – this basically means that a nonconformity arises when a business process doesn’t fulfill what is required for standards.

Nonconformities and its types:

Nonconformities are the crucial aspects found in both internal and external (certification) audits. With these an auditor can judge up to which level the management system is compliant with a standard.

A Minor Nonconformity would be in the areas lacking to conform to a requirement that in the auditor’s judgment and experience and not likely results in a failure of the quality management system.

Minor Non-conformities can be:

  • Problem in single occurrence
  • Process gaps that does not affect customer
  • Creates little or no waste
  • Can be fixed easily with appropriate corrective action

A Major Nonconformity would be the total failure in adapting a business process, or the failure to address a key ISO 9001 requirement. It would be a nonconformity that in the auditor’s judgment and experience that affects the overall effectiveness.

Major Non-conformities can be:

  • Company completely failed to fulfill a certain significant requirement
  • Repeated occurrences of the same minor issue
  • A number of minors related to the same clause

The defined Audit process should be effective and efficient to handle the Audit that streamline business process with nil non-conformities. Every organization undergoing Auditing should take care of 6 C’s to improve their audit handling and enhance their process effectiveness.,

  • Clear
  • Concise
  • Correct
  • Categorized
  • Confirmable
  • Complete

Audits will be only successful if it is the catalyst to prompt and effective corrective action for NC’s, possible preventive action and opportunities for improvement. A complete and correct nonconformity report is essential to concisely express and initiate right action. Automated audit management solutions help organizations to schedule and conduct audits, track the overall process gaps and record corrective actions taken. Get to know more about Audit management system visit www.auraqualitymanagement.com

Improve productivity with better Task management

Task Management – a systematic approach of monitoring, recording, assigning, prioritizing and completing a task within given TAT by every executive associated in an organization. Every assigned task will have a priority and deadline, every responsible person in this pace will have a million-dollar question:  “What are the most important tasks that I need to work today?” Sounds good, but how does it work? Prioritizing and managing tasks manually will be burdensome. In organization level how tasks can be managed? what hierarchy to be followed up to complete the assigned task on-time? Is there any solution to make effortless Task management?

Automated Task Management will be the right solution to prioritize and notify every assigned task without missing the scheduled completion dates. Rightly assigning the tasks is also a part of Quality management that to be followed up in every organization.

Best practices of Task Management

In general, every assigned task should be categorized as Urgent & Important. These can be in forms of.,

  • Very Urgent Very Important
  • Less Urgent Less Important
  • Very Urgent Less Important
  • Less Urgent Very Important

These are the four important quadrants in Task management, this analysis plays a significant role in improving business productivity. Implementation of Automated task management help organizations to achieve notable benefits than increasing productivity.

  • Proper scheduling to ensure no delays and on-time completion
  • Eliminates the need to remember all tasks and helps in making every executive productive by sending timely reminders
  • Easily identify and Quickly complete priority tasks
  • Saves time and reduce stress by being more focused and better organized towards task completion
  • Consolidated view of all open and closed tasks trend provide insights over task completion ratio.

These are the few benefits of Task management that impacts in increasing organization’s productivity.

It is crucial to keep in mind that the simplicity or complexity of a task does not make it the best solution, instead Balancing the requirements against priorities will help organizations and team to work together, which become more organized and boosts production.

To get further more details about Task management solutions Contact us @ www.auraqualitymanagement.com

Quality Management Software for SME’s

Implementation of Quality Management Software in most business is seen these days. This is due to the ever increasing demands for quality in the products & services offered by the business. One of the main reasons why SME’s rely on QMS is to reduce labour intensive works and to bring organization-specific quality management system that helps organizations to effectively monitor and manage their regulatory compliance activities.

SME’s including startups must implement QMS for managing their products quality standard and even to conduct internal audits, manage meetings, streamline the business process by centralizing the documents. SME’s having quality management software can Implement new initiatives and measure process improvements & cost savings and generate comprehensive reports for analysis.

Objectives of QMS for SME’s:

  • Quality policy
  • Structured process
  • Data management with security
  • Document control
  • Continual improvement
  • Corrective & preventive actions

With quality management software every SME’s achieves a progressive change in the business. Our Quality Management Software Aura comes with inbuilt features and privileges that suit every SME’s regardless to any business category. We have successfully implemented AURA QMS for clients across industries like engineering, knitwear, healthcare, machinery manufacturers, aviation, pump manufacturers, automobile sector, etc.

Benefits of Aura QMS:

  • Streamlined Organizational Process
  • New Initiatives Implementation
  • Effective Task Management
  • Complete Quality Control
  • Meet Regulatory Requirements
  • Increase Process Efficiencies
  • Document Management

Interested to know more on the importance of Quality Management Software for SME’s, Kindly contact us.

Why do we need Software for Quality Management System

From Fortune 500 companies to most SME’s, implementing a quality management software for business development has become vital now. Quality management software is not just an application or tool used to perform any assigned activities but also acts as an automated quality audit check for a business.

In simple, quality management software must be able to satisfy a business in terms of providing management tools like document control, corrective action analysis, delivery center monitoring, virtual monitoring solutions etc. A company’s SWOT can also be measured by its Quality Management Software Systems. Quality management software is highly important for a concern or a business that needs a long run with good reputation among clients, employees and also even with their market competitors.

QMS software not only fulfils the need of quality check of any product or service, but also for providing updates and better techniques on reaching higher in the market. Hereby provided are the top reasons that state why do we need software for a Quality Management System,

  • Cost control
  • Project monitoring
  • Lifecycle of a project
  • For continual improvement
  • For internal & external audit
  • New business collaborations
  • Document change request & sharing
  • Process overflow and corrections
  • Check on timely project delivery
  • Approval for any initiation, correction or cancellation

A Quality Management Software provides innovative yet productive features focusing on achieving the quality policies and its objectives professionally. The Quality Management Software from AURA is simple and easy to employ into an organization for complete quality check of the business process.

Why Choose AURA QMS:

  • To obtain ISO certifications
  • Centralization of every document
  • Track NC’s & Corrective actions
  • Track employee’s process and details
  • Measure individual KPI
  • Address your SWOT

In simple, a Quality Management Software optimizes any businesses quality management and helps in streamlining their quality process. AURA Quality Management Software helps its clients in achieving timely delivery, cost-control, production improvement, meet international standards, analyze market risk etc.

Interested to know more on Quality Management System, Kindly visit www.auraqualitymanagement.com

Internal & External Audits of Quality Management System

The process of implementing a systematic examination of Quality Systems is Quality Audit.Quality system audit can be split up in two form / process. i.e., Internal Audit & External Audits of Quality Management System.

Following some specific set of guidelines with the process flow of the organization helps to conduct audits on time. Though getting NC’s are not good symptoms of an organization success, it definitely helps for a continual improvement.

Internal Audit of Quality Management System:

Internal audit helps to know about the SWOT of the organization’s quality management system. The organization may contain different types of operational and administration functions, it always needs an approved checklist for a successful growth.

The important features internal quality audit must contain include the following factors;

  1. An agenda
  2. Audit criteria and scope
  3. Functionality of the audit
  4. Audit methods with auditors & auditee
  5. Roles & responsibilities
  6. Feedback submission for improvisations
  7. Reporting of the audit

External Audit of Quality Management System:

External audit are the one handled by auditors who doesn’t belong to an organization. While internal audit involves around testing the SWOT of an organization, external audit examines the professional process & flow of the organization’s operations i.e from lead generation to handling a business client.

Recent study confirms that over one million businesses employs compulsory external audit for their organization in order to get a certification of quality management i.e ISO.

Organizations that are certified with ISO under external quality management audit are seen with a structured business flow compared to other start-ups and businesses.

Important features in external audit of Quality Management System are;

  1. A formal business function
  2. Stick to the time frame
  3. Mandatory attributes
  4. Significance of the audit
  5. Handling of misconceptions

On the whole, internal & external audits of QMS involves audit content, QMS tools, performance reports, SWOT analysis for a health organization.

Interested to know more about Internal &External Audits of Quality Management System, Kindly visit www.auraqualitymanagement.com

Importance to have Document change request in business process

One of the top concerns of Small to medium businesses is to manage the document change request in the business process. Every business has a streamlined process flow for continual growth with a vision and mission as the backbone. Document change request is a charter with call-for or call-on requests that differ accordingly to the nature of a business and its process.

Document Change Request – DCR:

The vital purpose of Document Change Request results in the improvisation of a business process that ultimately leads to increased ROI. DCR comprise of varies steps for a success implementation in a business. Initially the DCR transactions emerges from creation of DCR, SWOT analysis, scope determination, evaluation of end results, approvals, incorporation, time management and more.

In this article, we explain you the importance of Document Change Request in Business process gradually. Top important components to be filled in the DCR are document ID, initiated date, priority, type, client name, EDC and the content for DCR.

  1. Dictate the purpose of the change
  2. Prediction of results on implementing the change
  3. SWOT analysis & Approval
  4. Proper incorporation of the approved change

Document Change Request has different names depending on the business niche but with same concepts.

  • Request For Change
  • Change Request
  • Operational Change Request (OCR)
  • Enterprise Change Request (ECR)
  • Engineering Change Request (ECR)

Priorities in Document Change Request:

  • Normal Change
  • Urgent Change
  • Administrative Change
  • Process Change
  • General Change
  • Corrective Action Change

Interested to know more about importance of Document Change Request in Business process, Kindly visit www.auraqualitymanagement.com

Role of Continual Improvement in business success

In today’s emerging business environment and quality driven world, organizations have to focus on offering quality products and services to their customers. Quality becomes a significant tool to thrive in the competition. To gain reputation and succeed in business with customer satisfaction, continual improvements are crucial.

Continual improvement is a method of adherence and timely adoption to change that is focused on increasing the effectiveness /efficiency of an organization to fulfill and meet its objectives. It is not limited to quality initiatives. Continual improvements focuses on the perfection in business strategy, business results, and customer, employee, supplier relationships subjected to frequent changes. Simply, it means ‘getting better all the time’.

Continual improvements are not only for business development and process monitoring, improvements can also be applied for:

  • Internal communications
  • Follow-up activities
  • Documenting procedures
  • Effectiveness of management review meetings
  • Customer feedback systems
  • Training programmes, etc

Benefits achieved through continual improvements are important for the development of businesses with higher quality standards. Stable progress and improvements in key focus areas will make organizations to perform better, gain repeat business and achieve customer satisfaction.

Effectiveness of continual improvement process is determined by examining the evidence that organization has ensured through improvement objectives which is associated with overall goal of enhancing customer satisfaction and increasing the level QMS performance.

Quality is a powerful tool, which can make a business shine and remember it is a non-stop journey not a destination“

Interested to know more about Quality management solutions and its business benefits visit www.auraqualitymanagement.com

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