Aura

Quality Compliance Monitoring &
Process Management System

Archives
Bookmark and Share

Impacts of Document Management in achieving Quality Standards

Document management has become the most significant solution, whether it might be electronic or paper based, documents are the essential component of every enterprise. Managing business information, from several sources, will be a challenging task. Depending on the nature of organization, a document management software solution captures, stores, and retrieves both paper, electronic records and provide many key benefits.

Document management is not a specialty or stand-alone business software. It effectively simplifies and becomes intertwined with daily operations to digitalize unneeded paperwork by automating processes.

Below listed are the top benefits of Document management system

    • Reduced physical storage: Document storage space will be significantly reduced and the remaining space can be utilized for far more productive purposes. Document management system scans, digitizes document and frees up space.
    • Saves the Environment: Digital data saves organizations profit by minimizing the cost spent on printing/copying/scanning/faxing. Digitized documents give access to everybody for the same document online, without any need for printouts. Every organization that initiates paper-saving policies, contributes well for environmental responsibility and green initiatives.
    • Quicker access to Documents: Instant access to entire document repository. Rapid search & index features helps to find the required document easily, helps to link and manage documents like invoices or other archived documents.

It’s always easier to switch to a digital information system before your physical stockpiles build up, quality document types with core version control, document status helps to complete audit trails, speeding time for approval and ensures regulatory compliance.

Since corporate data and documentation is ever growing, the sooner you adopt a document management system, the less legacy content you need to import into the system. If you’d like to find out more about our Document Management Solutions, do get in touch with us.

Top tips for Quality Audit management

Many organizations today started to observe the real values in investing audit management softwares, especially when it comes to streamline auditing process.

Effective internal audit management solution softwares have become the significant tool for managing team efforts and find, resolve the sources of wasted efforts which can provide cost-effective solutions to organizations.

When internal audits become routine, it’s will be given much importance to take steps that ensures the audit program remains effective and relevant as the organizations management system matures.

Here are some tips to keep in mind for having effective audits:

  • Strong attention:  It is essential that auditors should note and document every single report as these can help to analyze and reconstruct events or situations in future.
  • Attitude:  Auditors attitude should always be friendly and engaging as this approach brings higher engagement and makes the employees feel free during audits.
  • Checklists:  Checklists should be concise, clear and supportive of numerical values and ratings that balance and verify reporting.
  • Reports:  Companies must report growth and challenges across all departments as reports are essential to assess CAPA and helps to provide training when it is needed for measuring quality goals.
  • Metrics:  While looking ahead and considering current situations, looking back at past audit results is equally important. With this metrics past audit issues can be reviewed to see that they have been corrected and closed.

Benefits of Audit management system:

  • Provides a consistent, risk-based approach to internal audits across the enterprise
  • Enhance productivity, efficiency and enable better utilization of resources
  • Lower audit costs by replacing manual processes with a streamlined and automated approach
  • Timely status and progress upgradation of audit activities across business units

To have the best QMS software for Audit management Contact us now…

Top benefits of implementing QMS

Well-versed Quality management systems bring wonders within an organization in every aspect and provide financial advantages in terms of cost-savings across the board, time saving through document management, employee performance through competency training; improved customer satisfaction and greater visibility into processes through audits and improved standards.

Quality management system softwares were also extremely useful in bringing excellent quality control, resulting into total quality management solution. The benefits of implementing a quality management system are numerous, within that we have now listed top few

    • Increased Efficiency

Organizations trying to achieve ISO standards can make use of QMS which gives a clear idea about processes and maximizes efficiency and quality. If the established standards were recognized, stated guidelines will be helpful to easily follow trainings, transitions, and trouble-shooting will automatically leads to improve efficiency.

    • Customer Satisfaction

Fully recognized QMS will ensure that customers were satisfied by meeting their requirements, Attaining customer satisfaction is a great success for every organization and assists in capturing the market, or increase the market demand.

    • Employee Morale

Defined roles, responsibilities and established training system in QMS give employees a clear picture on how their roles affect quality and bring overall success to the organization.

    • Documentation

QMS makes documentation a compulsory process to track errors, changes, and discrepancies. This ensures consistency throughout the process and guarantees traceable records are available in case of need.

    • Process Improvement

QMS streamlines audit processes, improvement processes and reviews upto ISO standards. Improvements in process will be carefully monitored and implemented based on facts, along with system of documentation and analysis, to ensure decisions made are profitable for organizations.

Remember the benefits gained through QMS will help to sustain and continue to provide benefit within every aspect of business – in more ways than realized, Get to know more about QMS Contact us now..

QMS strategies to enhance everyday work efficiency

  • Have you ever imagined about quality processes in your work place will help to sort your real-life problems?
  • Have you ever related work process with your real life activities?

If not, then continue reading our blog, you will get an idea!!!

Many organizations now have been using quality management softwares as an efficient tool to assess continuous improvement across various processes. Starting from operations management to dispatch management, value implementing quality strategies has gained a significant importance, as this leads to cost & time saving and brings effective benefits to work place.

In everyone’s routine life, the very same strategies will help to assess them and leads way to analyze improvements. It might be either in efficiency, overall productivity, cost-effective thinking etc., and also aids to fast track organizations processes by simply adapting and making it routine in everyday practice.

How QMS assist everyday routine to make it faster and better with quality? Here are some of the ways that quality strategies can be applied in everyday activity to improve the way of doing things…

    • Documentation

Document management in organization helps to keep track of each document and provides a simplified, unified system for versioning, creation and revision. This methodology can be applied in day-to-day life process , Documenting goals and initiatives in a way brings a change and reviewing later down the line helps to acquire better focus and reach goals more easily.

    • Planning

Planning gives a clear idea to organize and achieve planned goals with estimated time period. Quality processes in an organization automate as many things as possible and makes the work streamlined. Planning and conducting internal audits helps to keep on updating upto the latest versions and provide results to achieve standards, likely practicing the habit of documenting and auditing everything in a way will help to access each day, week and month easily.

    • Focusing

Rather than wasting time to find solutions, invest time to understand the need and requirement. Before start fixing issues within organizations, it is significant to understand the need and cause for the raised issue that has to be fixed. This means to analyze the root causes for the issue and to document appropriate corrective & preventive actions will help to sort the same kind of issues in future; practicing this quality in practical life scenarios, chances of facing same kind of problems will be reduced.

As now you can see, quality management is not limited and constrained to workplace – when it is implemented and used in day-to-day activity it provides the same level of success that businesses gain and can be a leader with all qualities in present life too.

Get to know more about Quality management solutions and its real-time applications contact us now…

Must have components of QMS

Quality management solution within an organization optimizes quality, reduces costs and ensures compliance through its quality features. This is to implement world-class standards across the organization meet a variety of business needs including deviation tracking, quality assurance, and nonconformance management. Quality management system will centralize the processes of an organization into a single integrated system, helps to retain efficiencies and achieve compliance by integrating automated workflow facilitating trending and reporting across the organization.

Without adapting specifically designed QMS software solutions for managing quality processes, Organizations cannot comprehend how inefficient their processes are until they’ve already lost to the competition. Following outdated processes such as paper-based systems inevitably results in wasted time and increased costs.

To overcome all these discrepancies and to have a streamlined process within an organization feature rich QMS software will the appropriate solution ,But every QMS software will not be the right solution to manage every process in an organization. To have a right solution, Best QMS has to be analyzed and it should have the features to manage overall organizations function.

A Quality Management System should include the components listed below:

  • Customer Focus
  • Leadership
  • Involvement of People
  • Process Approach
  • System Approach to Management
  • Continual Improvement
  • Factual Approach to Decision Making
  • Mutually Beneficial Supplier Relationships

Interested to know more about QMS for your organization? Undoubtedly Aura QMS will be your right choice, Reach us now and get benefited…

Important criteria’s that QMS should meet

Few years back, the term quality was specifically referred only to the quality of a product. In recent present “quality” gained a much broader scope. Now quality of an organization is all related products, processes, effectiveness etc. At its core a well-defined quality management system is an integrative solution uniting diverse aspects of a company into a unified purpose of delivering high quality products/services in their best form. An effective quality and compliance management solution is considered to be as the key element for the success of any business.

Key concepts of Quality Management

  • Recognizes the quality related requirements specified to the standards
  • Enhanced process performance applicable to meet quality system requirements
  • Measure, monitor and report the extent of compliance with applicable performance procedures
  • Continually monitor and analyze changes to the requirements and confirm that all changes are reflected necessary
  • Supports processes that continually help organizations to improve overall quality standards.

Major criteria’s that QMS should meet

    • Customer Focus

It is essential for every organization to understand current and future customer needs. A perfect quality management solution should meet customer requirements and exceed customer expectations along with the pre-defined organizational process. Communication with QMS should be balanced and act on findings is vital.

    • Leadership

Leaders will always provide a clear vision to the organization’s future and set challenging goals, targets.Similarly QMS should provide leadership process for organizations to meet quality standards.

    • Process Approach

Managing activities and resources as a process in QMS gives clear indications of what should be the inputs and outputs given to get a clearer idea and to achieve desired outcomes

    • Continual Improvement

Continuously improving processes and systems in QMS will improve overall organizations performance, which will be the permanent objective of organization

  • Factual Approach

QMS should analyze reliable and accurate data and information for appropriate decision making. Analysis combined with experience and intuition will be the powerful decision making part in QMS.

AURA is web-based QMS software will be the most appropriate solution for every quality management needs to know more about QMS contact us and be a leader with quality standards…

Internal Assessments Best Practices in QMS

Quality management softwares consist of processes, procedures and policies, required for planning and execution of core business area in an organization. QMS significantly integrates various processes within the organization and intends to provide a process centric approach for project execution. This process based QMS enable organizations to identify, control, measure and improve the various core business processes that will ultimately leads to improved business performance.

Internal assessments in QMS have been considered the most important feature to monitor all the primary continual monitoring process of a company’s Quality Management System (QMS). The Output gained through internal assessments will be important to the growth and development of the organization. Best internal assessment solution in QMS will provide identification of process effectiveness, corrective action and ultimately continual improvement.

Benefits of internal assessments in QMS

  • Improved corporate visibility
  • Competitive advantage-market
  • Improved records and report submission
  • Improved traceability for ‘root causes’
  • Independent and impartial solutions
  • Clearly defines responsibilities and authorities.

Build on your existing processes with best QMS solutions; be more than prepared to meet new challenges and to know more about QMS solutions contact us now

5 Best Innovations in Quality Management Software

Many business systems today have become web-based, and all processes have been integrated at some level with many types of software.  But to be in concern few industries are still catching up, simultaneously most of the enterprise systems have started to come into their own.

In case of Quality Management Software (QMS), every business owners endeavor to have the top level encompassing Enterprise Software, to drill down and get a clear idea of Compliance, Assessment, Audit and Meetings.  The best Quality Management solution will be adaptable throughout the organization.  Quality now has become predominant as everyone knows that Poor Quality affects consumer demand, unit cost, and increases risk.

Quality Management Systems have come a long way; there has been many new value added features and so many updated modules .Lets just take a quick look at the top 5 best innovations in Quality Management Software which paves a way to head in delivering quality solutions.

  • Workflow flexibility:  This flexibility is to not only adapt an accurate quality management solution, but to pave a way for every automated business process.  Flexibility in workflow enables organizations to literally “direct” the path that the process follows; and insists business processes to move records through various phases of the process. Flexible and intuitive systems are mainly designed with the business user in mind, and build out the workflow rules to govern the business process.
  • Customized Configuration:  Customizing configurations doesn’t mean to re-write any code and make changes to the software; the changes will be only made through settings and rules.  This is to make the business easy and to best suit the recurring requirements by bringing standardized quality solutions.
  • Process centric approach:  This is to enable all applications within the pre defined Quality Management System adheres to the best practices for each process.  Every process initiated and to be followed in the organization will focused to achieve the overall quality solutions with necessary modules, to deploy best practices in a single discipline, such as Audits, Document Control, and Training etc., Quality management solution provides the process centric approach to manage and control overall organizations quality.
  • Risk-Based functionalities:  Quality Management Systems have become more advanced with deeper workflow, intelligence, better best practices and greater visibility to all enhanced the level of data in the system.  For the past few years’ software organizations were implementing risk filters to help companies pull out the critical issues but now QMS has brought forth a new way of Quality, and is continuing to evolve today.
  • Easy Integration:  Quality is what everyone endeavors for; Quality Management Systems provide clear visibility to every process typically integrated within the working environment.  Having more corporate visibility into Quality will enable improvisation in other areas of the organization

 

Looking for the best QMS solution to implement, or are planning to implement, reach us to have the “best QMS”, we are ready to assist you…

Need for quality management in organizations

In today’s high competitive business environment, many organizations were thinking forward and are more committed than ever to continually refine their procedures and processes to improve their functions and services. In every organization, both management and the general workforce tend to adapt changes, whether it might be in culture, environment or systems. That is natural – people are usually happy to continue with some budding changes.

Recently there has been a noticeable change in every organization, brought about by the introduction of a quality management system (QMS). Organizations exploit these solutions will find that they become effective and competitive in markets where customers can afford trouble-free products and services. Implementation of a quality management system (QMS) is perhaps the best way to fulfill organizations commitment.

A robust quality management system provides organizations with the opportunity to increase competitive position by focusing improvement on operational areas; this in turn increases efficiency, streamlines operations, and enables organizations to adapt high quality process and affords to deliver effective services.

Many times organizations embark on methodologies like Six Sigma or others to solve problems without realizing that these methodologies center on process improvement. For any methodology to be successful, it is important to have a Quality management system to measure and manage process. This helps to determinate defects and provides better control for sustaining outstanding performance.

Basically quality management system works on the following eight key principles:

  • Strong leadership
  • Involvement of people
  • Process approach
  • System approach
  • Continuous improvement
  • Customer focus
  • Decision making based on facts
  • Creating value for the company, its clients and its suppliers

To conclude, quality management system not only provides a structure and framework to perform process it also ensures the rigor of an audit mechanism that enforces corrective action. Continuous improvement happens within all processes in the organizations in a systematic manner.

Interested to know more about the best Quality management system for your organization, contact us now and stay ahead in the global market.

Must have features of Quality management system

In this fast-paced high-tech world, Quality is the word spoken in almost every nook and corner. To be in particular many industries and organizations strive to maintain quality standards with a world-class quality management system. Quality management systems can become highly complicated if not properly developed, implemented and maintained.

An effective quality management system should have some common characteristics that have been discovered to provide best practices. These common features of quality management, when properly implemented, can improve organization’s ability to satisfy customer and manage organizational processes more effectively. Below given 5 major features will be relevant and applicable for every organization seeking ISO certification and other compliance solutions. A quality management system built on these foundational principles will give business a competitive advantage

  • Quality Proof
  • As today’s market competition continues to intensify, it is significant for businesses to have quality management systems in a place to gain a competitive edge. Certifications such as ISO 9001 will not only certify company’s continuous improvements or efforts, it leads to improvise quality standards. Quality standard achievement is not only a proof that a team or independent specialists have reviewed and carried out a thorough assessment process ,and concluded that the outcome meets the required quality standards. It is prudent for any organizational work with the right standard to improve organization’s ability which leads to increase the level of customer satisfaction.

  • Clearly stated Processes
  • To perform any task with ease the work flow and process has to be clearly defined, to ensure, meet the needs and expectations of customers. Pre-defined quality policy and its objectives must be deployed throughout the organization. And employees at all levels should be fully aware of them. The defined process must be simply documented up to date procedures. In addition, updates should be established with regular follow-ups to ensure that the objectives were achieved.

  • Metrics establishing and its importance
  • In quality management systems the resources such as processes, equipment, people, and infrastructure should be clearly identified. Establishment of metrics is essential so that every process can be monitored and measured appropriately; by making adherence to the pre-defined metrics desired outcome matches the expected. These metrics are followed mainly for three major purposes monitoring of process improvements; effective communications and accountability.

  • Strong Framework building for Verification
  • Constant improvement will be a priority while it is equally important to implement a simple approach in involving employees at all levels to identify improvement opportunities. Building a framework for the verification of processes is significant, which majorly includes internal audits. The authorized user must review the system at appropriate intervals to ensure that it functions according to plan and is effective.

Quality management systems built on these foundational principles have the potential to help a business gain a competitive advantage in the market. To know more about QMS, contact us now…

Copyright © 2014 Aura. All Rights Reserved.