There is much to consider when choosing the right QMS for your organization. Each QMS is different from the next, which makes you ask the question, which one will provide the most value and prove to be truly effective? To answer this, learn about some of the best practices of an effective QMS that should be built into the system to ensure a successful business.
Any process in a manufacturing or service business follow procedures and related documentation that has evolved over the years into the Quality Management System that uniquely addresses the problems and opportunities emerging out of the industry, or sector, the company is operating in.
Since our AURA QMS software can be integrated to your existing quality system, or ERP, we felt that it is our responsibility to share our best practices associated to manage the web-based QMS System. All you have to do is to follow the steps described below to ease your job and you will have no pressure of Audits, DCR, Corrective Actions, etc.
- Configure clearly the organisation structure – Have a clear plan of the structure of your organisation and map all relevant data to them.
- Create a Checklist – Add the parameters in your process and map processes to a checklist and this will leverage the option to use different categories of parameters for a single checklist.
- Create an Audit – Each field in the audit creation form has to be filled with appropriate information. This will form the core of upcoming modules and processes.
- Audit Observation – During the audit, as an auditor, you should clearly highlight your observation with the categories like OI, Minor NC, Major NC, etc.
- Update Expected Date of Completion [EDC] – If you can’t complete a task in the specified EDC, do not fail to update your revised date, to complete the same tasks
- User Privileges – Provide privileges for each user in role section. You can add individual users or the complete department as users.
To know more about our versatile Quality Management System offering, visit our website – http://www.auraqualitymanagement.com/ or just leave us an enquiry.
Any process in a company whether in manufacturing or service follow procedures and related documentation that has evolved over the year into the Quality Management System Software that addresses the problems and opportunities of the industry or sector.
In recent years, enterprise Quality Management Software System (QMS) systems have caught up to the market by bringing functionality to their portfolio stacks They have stepped up their game and infused 3rd-party secure access, advanced analytics, and proactive monitoring into the QMS system, in a bid to be future-ready. Some specific areas are playing a role in changing the Quality Management scenario. The future of QMS system is exciting as new theories, latest concepts and functionalities get adopted to the solution, as IT driven concepts gain ground in a competitive world. In the past quality systems were based simply on large databases. But today the database is managed as a functionality of a high-functioning QMS that works to sort, organised and report on the opportunities or problems of the product portfolio as companies try hard to quickly get their products to the market.
Companies get their people to log into their Quality Management System Software to finish tasks based on metrics and their persona to quickly move on to the next task or issue. These systems now have personalized dashboards for users to choose their tasks, searches and metrics and work on easier.
Machine Learning in the System
Machine learning basically gives the user options based on recorded and historical evidence. It is being incorporated into the Quality Management Software to help investigators in their work and determine the root causes of issues, based on historical trends and data. It also is able to propose corrective and preventive actions to alleviate the root cause.
Predictive Analysis Tools
Predictive analysis leverages the cache of historical and market data to notify or predict to users the threats or opportunities in relation to the market. Suppose they are told of a 90% probability of a major issue happening in 30 days, based on the past trends of a product /process, this is an advanced notice of issues to arise in the business. It can prevent the issues from occurring again. This technology trend is driving companies to deploy their QMS more proactively against traditional QMS that responded re-actively.
Change is at the Door
New technologies have already seen its deployment or put into practice already in today’s proactive companies. It would be interesting to see how it evolves in future in various industries to offer solutions for capabilities for the next generation. It aims to promote successful functioning, to improve agility, reduce cycle times, track tasks and increase efficiencies. To know more about our versatile Quality Management System Software offering, visit our website – http://www.auraqualitymanagement.com/ or just leave us an enquiry.
Small businesses get everybody together and also get things done easier. But as the organisation gets bigger, roles may get overlapped. For your consideration, ISO 9001 specifies responsibilities for top management in the quality management system.
Your organisation may have a CEO, a sales manager, or someone to look after things like the equipment, to manage projects, to do purchasing, manage accounts, etc. Some of these people in position don’t seem to really interact with the customers directly anymore, as the business and the organisation grows, but have a role in ensuring customer satisfaction
ISO 9001:2015 is quite clear about what management responsibilities are. The standard-setting body has a whole section under “5 Leadership”, where each requirement is defined and starts with ‘Top management shall…’. This is different to most other sections of the standard where requirements specified are starting with ‘The organisation shall…’
Top management are assigned the following responsibilities that cannot be delegated. They are –
- To establish the quality policy
- To ensure quality objectives fit the strategic direction of the organisation
- To ensure QMS requirements are integrated into the organisation’s business processes
- To ensure resources needed for the QMS are available
- Communicating the importance of the QMS requirements
- Engaging, directing and supporting people to participate in the QMS
- Ensure customer and legal requirements are met
- Ensure that risks and opportunities are identified and addressed
- Assign responsibility for the QMS, its processes, reporting, and for managing change
- Review the QMS at planned intervals
Many requirements state ‘ensure…’, which indicates that the top management should oversee these items even if the ‘doing’ have been delegated to other levels. Top management is usually empowered with decision making roles to direct the business forward, structure a framework for the business with processes and the resources and ensure that outputs meet customer needs. This role is a continual task and the system is augmented by the QMS software which can be customized as required. Investing in such software tools benefits everyone in the organisation.
To know more about what AURA, the Quality Management System offers and relevant document or audit management you require, visit our website – http://www.auraqualitymanagement.com/. You can also leave us an enquiry and we’ll get in touch with you.
A company which is a leading clothing company catering to the fashion clothing brands had an issue with their quality and safety assessment systems. The management wished to meet standards, complying to ISO 9001: 2015 & OHAS and safety assessments. However, they did not have an automated document management system. That’s where AURA came in with a helping hand for the client.
The client has more than 6 users from the management team to access the modules for Audit Management and Document Management, and Reports module, in order to schedule auditing and also to track reports of audit findings, the non-conformity corrections and corrective actions. They also got user access privileges to maintain documents. Aura audit and document management provided these features in the solution.
The Aura solution for automating Document Management (DM) provided some useful advantages
- The DM solution facilitated Audit Observation Summary – Process Wise. Based on this the Management user will be able to track and view each process to answer questions like – How many Conformities? Or How many non-Conformities?
- The automated DM system eliminates the paper based documentation system and improves operational efficiencies of the QMS.
- With the DM system track document change requests with the revision history recorded for each stage. Use of document controls with Change Impact Information (such as, versions and document changes).
With a Quality Management System (QMS) installed, you get many advantages that assist management users and the organisation to avoid lapses in compliance. The software can easily identify non-compliance and correct issues accordingly to prevent recurrence of such issues or verisimilar problems.
Visit our website to know more about AURA Quality Management System that can offer you relevant solutions, Log on to – http://www.auraqualitymanagement.com/. Otherwise just leave us an enquiry and we’ll contact you.
A leading industrial company involved in the manufacturing of filtration products for a large number of industries, has a quality management documentation issue. They don’t have a system-wise tracking of audit fining report and safety assessments pertaining to ISO 9001:2015. Neither does the company have an automated document management system.
This when the company approached us at ANGLER Technologies to get them a solution. Our product an audit management and document management system to provide the 6+ management users at the job was provided to them.
The audit management and document management and reports module was adopted to schedule auditing and track reports audit findings and also offered non-conformity corrections and corrective actions, plus it provided maintaining documents with selected users assigned access privileges.
To help the management user to view and track conformities and non-conformities in the process the system provides audit observation summary – process wise. The AURA document management system improves operational efficiency of the QMS and eliminates paperwork for documentation. Using the revision history, the user can keep continually track with change impact information all the document change requests on each stage of documents control.
Aura quality management software installation has many other benefits to management users. It helps any organisation to avoid gaps in compliance as it can easily identify non-compliance and correct issues accordingly to prevent recurrences of issues or problems faced by the industry or business.
To know more about our versatile quality management software offering relevant solutions, visit our website – www.auraqualitymanagement.com. You can also leave us an enquiry and we’ll get back to you.
For all those companies striving to grow and economise their business operations, or service, in a competitive market environment, a modern quality management system (QMS) will undoubtedly provide the required tweaking of processes and the efficiency necessary to progress and scale up.
However, if a company’s audit finding reports for ISO safety assessments has no tracking mechanism, the quality department will find it hard to promptly analyse and correct errors or discrepancies. This was the case of a client belonging to the textile machinery manufacturing and general engineering industry before adopting AURA. The client could not track non-conformity and corrective action. Again, their system did not have an automated document management system.
AURA provides the solution.
The AURA team considered all these business pain points to chalk out a solution for the 10+ QMS users of the company. The AURA QMS Software was integrated to the client server to provide all QMS users with access to audit management and document management applications to help schedule auditing and track records of Audit Findings. It also helps track non-conformity corrections and corrective actions, plus maintenance of documents, with access privilege assigned to the concerned personnel.
AURA QMS users here are benefitted in various ways. The AURA dashboard facilitates the viewing of audit status Wise summary of any particular month. The month-on-month trends can also be seen in a graphical manner.
Aura also facilitated audit observation summary – process wise. They system has eliminated paper-based documentation and also improves operational efficiency of QMS. The application can keep tracking the document change request with the revision history at each stage, all which is recorded. It helps to increase accountability and visibility. The document management system will support the audit management process.
To find out more about the many advantages of Aura quality management software and the different modules that support it and are integrated, please browse site – www.auraqualitymanagement.com. You can request a live demo and we’ll contact you.
Companies that adhere to a quality control system will have adequate records to keep and recover over a period of time and managing this information/documents is key to audits and reports for all departments. The objective of a major manufacturer of bath fittings and accessories is to produce quality products to satisfy a competitive market which has to be sustained by QMS.
However, this company lacked a proper document management system to maintain templates and articles of the company. The company does not have a version handling process too which had led to loss of productivity. They lack an audit management software featuring user privileges and the visual representation of audit findings and reports. No automated reminder system existed to give prior notifications and reminders of pre and post audit activities. This resulted in no effective audit process.
The company was then provided with a document management system by AURA that benefited the company’s QMS and MR. The system now produces for them configurable work flow management for document management to help configure department-wise forwarding & approval authorities and also document version control. The system will support the audit management process. The system also generates reminder emails to corresponding users automatically prior to tasks assigned. It also generates graphs and data trends on a monthly basis, to help increase accountability and visibility.
Some of the benefits gained by users include:
- The system provides the flexibility to upload different types of documents with ease (such as PDF, Excel and image formats.
- The system provides in an effective manner document forward & approval task and current status.
- Owing to better traceability found in the comprehensive document management system it has led to increased usage.
- The latest documents recorded can be viewed and downloaded based on privilege assigned at any time.
To learn more on the many advantages of Aura Quality Management System and the different modules that support and are integrated, please visit www.auraqualitymanagement.com. You can also simply leave us an enquiry and we’ll get in touch.
The purpose of planning any process audit is to conform to ISO 9001, ISO 14001, or safety criteria, federal regulations and requirements. Internal audit is performed to examine and evaluate an operation or a method against predetermined instructions or standards. With Aura QMS organisations can automate their audit process entirely from scheduling to reporting and see more value out of the audits.
By replacing manual activities with Aura QMS software businesses could track whether the process defined is functioning as planned in the QMS & is it effective in producing the required results. Apart from Quality enhancements, risk reductions, and time savings digitalising the process will allow track audit closure status, Non conformity trends, process improvements etc that was not possible earlier.
With Aura internal audit software the process owner can view the dashboard for audit status wise summary for a particular month, month on month trend etc in a graphical manner. The system will enable QMS team to create every activity, send reminder for the stakeholders, manage the whole audit life cycle from assigning, acknowledging, rescheduling, cancelling, till reporting.
Tracking audit observation, correction, root cause analysis, effectiveness review, audit closed status enables QMS team & management representatives to fix the problem, bridge the gap & maintain compliance, keep note of the opportunity for improvements. To proactively identify emerging risk, improve operating effectiveness, keep pace with business changes automate your internal audit process with Aura audit management software.
For eliminating the paper records, improving the effectiveness and efficiency of audit processes contact us. Visit our website & leave an enquiry to get a demo of our product.
Any company will need the support of an effective quality management system (QMS) to be able to produce quality products or services that can garner them a good share of the market, overcoming the challenges of the competition. Aura has a QMS solution which is web-based that can digitise the quality management.
Most companies are moving over from traditional methods to a software-based system of management and thus can organise all documentation efficiently. No more wasting of precious time to frantically search through stacks of folders to find a single document. Files and document stored digitally in a server (or the cloud) can ensure documents of the company are not misplaced and are accessible by assigned users quickly.
In recent past we offered a digital solution for document management to a leading manufacturer of spare parts for the automobile sector. Actually they faced challenge in proper document control that led to gaps in regulatory compliance activities as each user was maintaining different document / templates, the company had to find a solution to sort out the issue.
The company approached Aura for a solution and the client was provided the right module, with features like document version control and document tracking, that enabled all edits to a document easily visible to the team or group assigned the task.
To help the client save time and trouble, the assigned user could access the specific documents or policies from anywhere and improve efficiency. No need of searching several different cabinets, saving time and getting more work done. Aura quality management solution reduced the paperwork and offered a comprehensive centralised system vital for compliance with ISO standards.
The solution provided the client with the following benefits
Benefits to QMS/MR User
- The document management system facilitated a configurable workflow management and to configure department-wise forwarding & approval authorities.
- The system created separate tasks automatically for the respective approval authorities.
- DCR module gives the process adherence awareness among all users.
- Gives huge benefits in process implementation in document management system.
- Comprehensive privilege management in assigning privileges. Normal user gets only view privilege. Department heads get view & download privilege and QMS/MR users get complete privilege.
- Gives improved usage among all users; effective Implementation of comprehensive document management system.
Benefits for Individual User
- Provides flexibility in uploading to different type of documents (such as Word, Excel, PDF & Image formats) with ease of access.
- The system provides document forward & approval task, current status in an effective manner.
- Can view & download the latest document any time, based on the privilege assigned to user.
- Better traceability leads to increase in the usage of comprehensive document management system.
For more information on the many advantages of Aura quality management system, please visit www.auraqualitymanagement.com or simply leave us an enquiry.
Any change will have a significant impact on a project/process. Almost every aspect of auditing and compliance verification is done through the inspection of documented evidence. Document change control management is essential for a successful organisation and Aura quality management system enables management of complete documents of an organisation through a comprehensive automated document control management process.
We at ANGLER have provided AURA quality management software for a leading pump manufacturing company with document change request module (DCR Module) to manage documents more efficiently. Aura’s comprehensive document change request management module will help organizations to open new opportunities that will add more value to the project and the organization.
In fact, this DCR approval team can determine whether or not the proposed change is worth the effort. Once request has been approved/the final document will become effective from a date, version control number will be assigned to it. Privileged Users can coordinate & manage the module in change execution across departments.
Document Change Request Module to manage Change
- The module facilitated the Privileged User to mention the proposed change, reason for the change & impact on the documents, with the necessary information included.
- The system efficiently supports the Version handling of particular documents. They can be changed from Rev 00 to Rev 01.
- The module facilitates the Authorized User to study & track the revision history status, which is Forwarded and then Approved by concerned higher authorities.
- The DCR Module provides the latest document to be published. It facilitates the User on how to change and replace the document (older document to new revised document) following the same format number.
- The system also facilitates the Privileged User to view the superseded (or obsolete file) as and when applicable.
The DCR Module helps the organisation to avoid expensive mistakes and produce consistent results and above all helps to manage growth effectively, on a day to day basis. By implementing the DCR Module of Aura Quality Management Software, the business organisation can avoid gaps, help identify the continuous improvements and retrace your steps and ensures that none are missed.
To handle proposed changes know more about our versatile quality management system offering, visit our website – www.auraqualitymanagement.com or just leave us an enquiry.