How To Reduce The Cost of Poor Quality Effectively By Strategy?

Useful tips to improve Document Control efficiently in Web-based QMS System

Document Control

Any company which works to improve its business will need the help of Quality Management System (QMS). The related document control and management modules will definitely stop the headaches of the company from reaching its end-users or customers. But following a document system that is digital and integrated with your QMS will surely enhance your capabilities and quality.

Following the documentation system is not difficult and the web-based QMS will show you improvement in your quality and savings. Here are some useful tips that will be helpful for Document Control and to improve your company and the products. It would be useful for audits too.

Go digital and cut the paperwork. Documents in paper may have been the fundamental method but going digital with a document control software will take you to another level. Once you migrate to a digital document platform the data will be stored centrally and retrieved when required instantly.

Get your team involved. It’s your team that will help your process and products to succeed. Document control will play an important role as a useful tool for all stakeholders in quality assurance. Documents act as a “library” too. It will also promote continuous improvement and foster change that future requirements may demand. Your team has to develop the right culture and frame of mind for quality and productivity, reflecting on positive customer satisfaction. SOPs that support regular audits and assessments, help generate a culture of problem solving and innovation

Chart your Workflows & Automate. The documents need a path to move predictably and be traceable across all levels and departments of the company. The knowledge of the documents must flow through and be ready or prepared for audit any time. Map your document workflow through the company and assign roles and responsibilities. Review your document process to give room for continuous improvement.

To avoid human error, you can opt to automate the document processes wherever possible. It helps in compliance and for faster go-to-market times and reduce costs. Defining the roles as each document has a job or role, just as an employee. Assign rules and guidelines for responsibility, for each phase of the document life-cycle and get it understood by the team.

Put Right Managers & check thoroughly. Be thorough and have the right managers on the job. Check thoroughly you documents and review for discrepancies and non-conformities at each stage, to be corrected promptly. Every member of the team has responsibilities and contribute to document control. Assign selected members with the tasks of monitoring your employees for compliance. they are the experts on your system and are your process managers providing point of reference and audit readiness.

Pick on the right QMS and the software you choose will be involved in your control documents, meeting compliance, and improving quality. You’ll be able to streamline your processes and be audit-ready any time. Quality audits help reduce the cost of poor quality and internal failures. Draw all benefit from a modern web-based QMS software – AURA, which is scalable over time and is multi-location enabled. Details on AURA QMS is at our website – www.auraqualitymanagement.com. If you like to fill up the enquiry form here, we’ll contact you.

Not having a Right Quality Management Software is Risky and Costly

right quality management software

A right Quality Management Software (QMS) aims to promote operational excellence for an organisation in business, service or otherwise. However, many organisations or companies have not yet adopted enterprise level QMS and the software to run it effectively. Nevertheless, most companies, especially those in the manufacturing industry, are realizing that the losses in productivity and money are mounting if without QMS software support.

Implementing a right QMS software may be an enormous task, but not having it is riskier and costly in retrospect. QMS is actually worth the investment in time and money The process to systematically examine a modern QMS is an audit. It also works as a good educative exercise.

not implementing a QMS software creates a risk, as the companies have to rely upon a manual process, which takes time and is prone to errors. Retrieval of data and records is a cumbersome task and an audit will take more time to prepare and run. The system supports the compliance related to certifications, standards, regulations and statutes.

It is not easy to go through continuous improvements or to implement corrective actions. The risk of faults and defects will increase in the process or production line of the company. In manufacturing or product development, continuous improvement lowers costs and non-conforming products increase costs.

Reactive approach to Quality will cost more than one can imagine. Relying on a manual process is a reactive approach. Instead of preventing errors or problems before they happen, the company reacts to an issue or problem after it occurs, to try to contain or mitigate its effects. This approach also increases the probability of distributing defective products that may have to be recalled or reworked. Redesigning or remaking the product incurs costs and time to market. Such an issue may also damage the reputation of the company.

When the QMS is implemented it leads to customer satisfaction by prioritization. It is also supported by customer feedback and by other sources of information and data both internal and external. An effective QMS software also develops a good documentation system which formalizes and tracks processes, procedures and documents, simultaneously assigning responsibilities for achieving quality and helps in consistently delivering quality products or services in the desired markets.

Go for a web-based QMS software as soon as you can. It helps in quality audits and improves efficiency and productivity of the company. Implement a modern right QMS software like AURA, which is scalable and multi-location enabled. For more details, kindly visit our website – www.auraqualitymanagement.com.

Streamline and Document your Business Process to Improve Efficiency

Businesses run on processes that are built over time and effort. The process has repeated work carried out on a daily basis. But how well these processes work differentiates a good company from a bad one. The method of streamlining and documenting the process is to ensure that maximum efficiency is achieved to improve performance and profits.

Since the process itself is a series of repeatable actions performed by an individual or a team, it is the embedded way the business objectives are accomplished and profits are realized. Therefore, to efficiently manage the process is also important. This is why documenting the process is essential.

However, the process can be formal or informal. Only the formal process is documented and is called a procedure. How well the processes are performed determine how good the company is. Efficient processes make your business more efficient.

When on-boarding an employee you need to show the work or process and procedures. This is where the documentation becomes useful. You also have to show recruits the premises and introduce fellow employees. In fact, this is also a process to be followed each time an employee is hired.

To improve efficiency, simply streamline your business processes.

Streamlining business processes is actually a practice of continuous improvement. It is to find out any other way to do work better than what is being done, by exploring other options. Processes in a company are usually not efficient, but streamlining will ensure that you adopt what’s best. Streamline means improving efficiencies by either removing an unnecessary step in the process, or adopting another methodology. Or it could be adopting a new technology for efficiency.

Implementation of a solution.

By removing steps in the process or adopting new technology you get a solution. But implementation of the solution is important too. During this phase, start in a small way to scale up from there. See how the new process measures up against the old one. See that the new process progresses on.

Document it and fix the new process.

Documenting the process and procedures involved will ensure compliance and audit at all levels. This helps to push up overall improvement that should be continually and consistently maintained across the organisation. As part of their QMS software that connects all processes and stakeholders the document management system involved here helps in enforcement of the new processes. Changing old habits is difficult. This also applies to changing to new procedures that are being implemented which aims to improve the efficiencies of the business.

A modern QMS software will help analyse and maintain efficiencies.

A quality management software like AURA enables compliance to ISO standards by securing relevant data in centralized repository that makes search and retrieval of documents and reports easy, for inspection, audits or for any analytical purposes. The system also assists automatic document revision control. All of it goes to streamline procedures, to improving efficiencies and enhancing profitability.

Benefit from AURA, a modern web-based QMS software. Over time it is scalable and also has multi-location capability for expansion. To find out all the details, please visit our website – www.auraqualitymanagement.com. Alternately you can simply leave us an enquiry and we’ll get in touch with you.

Engage a QMS Software that Unites your Data, Tools & Teams

Key Advantages a QMS software

A modern Quality Management System (QMS) software is what is required for any organisation that lacks the visibility and control they want for effective quality management. So don’t get left behind and adopt the technology to increase process efficiency, meet customer needs and a maintain a competitive advantage. Technology is changing the scenario of business and modern QMS has gone digital without exception. There some key advantages a Quality Management Software can offer.

Gain immediate visibility. Gone are the days of laboriously entering data into spreadsheets. Remember, data provides a historical snapshot of what happened. Modern QMS provides robust reporting in real-time providing an accurate view of what’s happening, to enable better and quick informed decision making.

Increase Productivity. Access to real-time qualitative data can reveal problems in processes and procedures. Quickly addressing such issues improves efficiency and helps Quality Managers make a positive impact immediately to solve bottlenecks and problems in the unit coming out through the AUDIT.

Reduce Cost of Quality. The live data and metrics provided to Quality Assurance personnel yields accurate reports, improves compliance management and optimizes systems quickly and strategically. Quality audits helps reduce the cost of poor quality, internal failures and scales back overall cost of quality for you.

Meet compliance standards. The QMS software AURA can help you meet ISO 9001 certification requirements by implementing a mobility quality control with the process management solution. In fact, AURA sharpens the focus on root cause analysis, investigations and determination that results in better preventive action and corrective action (CAPA) such principles yield better quality products and more customer satisfaction.

Reduce human error. Many organisations, businesses and manufacturing units earlier relied on manual entry and other functions, which were liable to human error. Even of paper forms or data is being entered manually on to a computer the process is prone to human error.

Better Results. Every step in the process for businesses or manufacturing, can be improved through monitoring and reporting using real-time, live data. The outcome is better results, risk mitigation, productivity and improved ROI.

Benefit from a modern web-based QMS software over time which is scalable and multi-location enabled. To get more details, please visit our website – www.auraqualitymanagement.com. Otherwise simply leave us an enquiry and we’ll get in touch with you.

Mitigate & Manage Risks with the Right QMS Software to Maximize Profits

Mitigate and manage risks with qms software

The world is rapidly moving towards paperless systems that are driven by software and so are Quality Management System (QMS). In fact, this system began to be digitalised early. To implement a specialised software, like the one Aura offers, is the simplest and most efficient way to monitor quality concerns and impacts of any business organisation. It’s a straightforward process to choose the most appropriate QMS software for its needs, that aims to maximise return on investment (RoI).

The QMS software shows you the clear advantages of a digitised QMS program and how better RoI is achieved by implementing it. Selecting the right solution provider paves the way to make your system flexible to absorb changes in regulations and obligations, besides its scalability in future.

Universally, each business has its own risks and some could even threaten its very success or survival. They could be strategic risks, aggressive new competitors, financial or operational risks, or unpredictable happenings. The approach is to tackle it and resolve it. The truly agile business managers consider it as an element in business strategy.

The advantage of Risk mitigation and risk management is it helps you to take forward the business with a proactive approach. At the same time, they increase the likelihood of success of your business objectives and also the firm’s profitability.

Risk mitigation and management improves efficiency. Being prepared for risk will bring your best resources and people together. Risks can increase costs unexpectedly and so organisations have to strategically prepare themselves for it. It could also divert attention from the core areas. However, a QMS software will be able to support you in your actions and moves to address risks.

Improve confidence of all stakeholders. Understanding potential risks will reflect in developing and delivering a product, service or project. It also informs on how to manage customer expectations and improve the confidence, plus forms the promises and confidence of the business. It also enhances the confidence between the software development and business development teams of the organisation.

All businesses are part of a supply chain and that exposes your business to customers and suppliers alike. Demonstrate your risk mitigation and management processes and your capabilities when working with them and other organisations, to instil confidence in your business.

Building a risk management strategy. As business owners or managers, it is imperative to develop a risk mitigation and management strategy. It starts first from a mind-set, as change is a constant and that can create new risks. Stakeholders at the marketplace constantly test their resilience to change and need to improve their ability to respond to any arising scenario.

 All inputs and information will be helpful for management to evolve a strategy, in the short term or long term. The strategy also involves delegating a team, preferably led by someone able from the management team, to work on risk mitigation. It also helps accountability for things going wrong, besides building resilience, consolidating effective outcomes, ultimately leading to better reputation and profitability. The collaboration of everyone involved is the way to success.

On the other hand, poor quality can lead to unwanted cost escalation, causing to incur high costs, owing to failure, prevention and appraisal. The implementation of a QMS software is a good solution to get the organisation into a state of preparedness. With AURA QMS software in operation, it helps to effectively to monitor and manage your quality compliance and critical activities, besides maintaining within the organisation quality standards specific to different areas.

AURA Quality Management System as a web-based quality management software is the right choice. It works by assisting in comprehensive quality implementation and enables streamlining the quality process for better risk mitigation and management, besides assured compliance and to meet regulatory requirements. Get more details, or ask for a demo by submitting an enquiry. Otherwise just visit www.auraqualitymanagement.com to learn more.

Overcome the challenges of Quality compliance commonly faced today, by using technology

quality compliance management system

The real advantage of using a QMS software in an organisation for audit and compliance purposes, is obviously to help a Quality Management System (QMS) team or MR team is the task of putting the organisation on the right ‘Quality’ track. Therefore, if the QMS is not software supported, then managers and auditors have more files to work upon and paperwork that mount up in office, which is again is duplication of work. With a software like AURA installed, all information is ready at hand online (paperless) and reports can be drawn out at a click of a mouse. Non-compliance can be revealed in hardly any time by the QMS software.

Maintaining compliance is a common challenge

Compliance even today remains a top priority for the management. For instance, in the case of manufacturers in pharma, they must comply with rapidly evolving complex regulations, before selling products in market. Failure to comply not only affects profitability of the company & sometimes penalties, but in pharmaceuticals it also jeopardizes customers’ health & well-being. So, it still remains a top priority for quality teams.

Improving economic performance is a priority

Another challenge that QMS team or MR team focus upon is on improving the economic performance of the company. Firms are nowadays moving towards performance based quality systems, due to partly the technological and industrial transformation, which has accelerated in modern times. The lack of communication and collaboration tools has been found by a study, to be the barrier for economic performance, from the feedback of respondents. This is where web-enabled QMS software play a crucial role in compliance and audit. With wireless technology and smartphones (and mobile apps) the internet is now available on-the-go to most people.

Cutting costs in Departments is a challenge

The digital age has pushed up the value of accurate data and provided innovative technologies for automation, integration and centralisation. QMS teams have to steer on the fine line between budget constraints and compliance, which lead to good performance. The exercise can be focused department-wise to yield sustainable results. Currently data remains the principal driver for improvement of quality. Thus it encourages tech investments, like in a scalable quality management software, that helps in cost cutting and other fine tuning to improve the bottom line of the organisation.

AURA Quality Management System is the right choice, being a web-based quality management software. The software works by assisting in comprehensive quality implementation to keep firms efficient and profitable and to meet all regulatory requirements. For more details and/or for a demo, just submit online an enquiry. Or just visit www.auraqualitymanagement.com to know more.

Importance of Quality Management Systems in Construction Industry

quality management system

The Quality Management System (QMS) that is used in the construction industry really refers to quality planning, quality assurance and quality control. The QMS helps achieve objectives and compliance of the construction industry. It is to ensure that construction projects are successfully completed and within the constraints given, such as, specified period and at minimum possible cost. Projects are expected to find a balance between cost, quality and time.

Balancing cost quality and time

However, it is possible to keep low cost and high quality but at the expense of time. Conversely, it is possible to finish a fast project with high quality but at high cost. High quality is important for a successful project although it may not be primacy for the client. How do you keep an appropriate level of quality determined earlier during the phases of construction? You need to take preventive action. This why you need a Quality Management System. Construction and commissioning are two phases critical to the project as it will impact its operability, reliability and maintainability. The QMS will support you in all phases by audit and RCA processes.

Need of a Quality Management program

A good construction Quality Management System (QMS) program can ensure a smooth and trouble-free transition with minimal defects, to the commissioning phase. Poor quality will have a negative effect on the project and the construction company. Issues can be rectified after taking a RCA.

The QMS is essential to help meet the requirements of the promoters/owners, constructors and other participants involved, to yield higher customer satisfaction. Construction players realize the importance of compliance and audit benefits for the construction industry. Some contractors have even worked hard to be certified with MS ISO 9000, even though the acceptance for this standard is not wide enough, owing to a perception that this certification would incur additional expenditure and face barriers during the implementation of the system. however, they fail to realize that implementing it will generate value addition and savings.

Quality is for Success

Whereas poor quality can lead to unwanted cost escalation to the constructor. It could incur costs due to failure, prevention and appraisal. Therefore, the concept of quality has to be built into the process right from beginning and over all phases. Starting from a quality management plan at the project planning stage, where drawing and plans are made, it is important at inception. Quality standards and quality design can enhance the project’s quality with the continued support of management. The collaboration of all parties involved is required in the process for the project’s success. The implementation of a QMS (Quality Management System) software will be good solution to inject quality into the process and system for the benefit and growth of the organisation. With AURA, the QMS software in operation, it helps to effectively monitor and manage your quality compliance activities and maintain quality standards specific to different areas within the organisation.

AURA Quality Management System is the right choice, being a web-based quality management software. The software works by assisting in comprehensive quality implementation and enables you to streamline your quality process for better risk management, assured compliance and to meet all regulatory requirements. For more details and/or for a demo, just submit online an enquiry. Or just visit www.auraqualitymanagement.com to know more.

Track Regulatory & Compliance Obligations Easily with QMS Software

Regulatory Compliance Software

In a technology driven world, modern businesses and management facing more regulations and related compliance need regulatory compliance software as a solution. Even the regulatory bodies are using software and data analysis to help them audit and find non-compliance.

To operate in a strict regulatory environment, management teams find use of QMS software in enabling the compliance process. Focus on compliance has increased due to sanctions imposed by regulators for non-compliance. On the other hand, the regulatory scenario is also constantly changing as regulators work to build trust and integrity. This is where a compliance software can work to minimize redundancy and costs, plus strengthen visibility.

QMS will give you confidence in complying with necessary directives and standards throughout your processes. Your team will be prepared for audits and be able to innovate quickly to manage compliance. Compliance management software will keep you prepared for audits anytime and help auditors check your adherence to processes.

Invest in compliance software to easily spot costly errors

Investment into compliance monitoring software is worth it and can be implemented without difficulty in an increasingly digital world. Quality Management Software (QMS) helps to efficiently and effectively manage regulations defined by the company’s policies, processes, documented records and procedures. The QMS software assists in any type of regulatory compliance audits. The audits can be easily scheduled and the most important metrics can be assessed.

Features of this software can provide vital insight into root cause and trends analysis. Measure with the help of the software, your company’s compliance against standards liked ISO 9001:2015. Using the software, you can ensure the benefits of QMS are obtained. Monitor whenever necessary the efficacy of corrective action and preventive actions being implemented.

Important Benefits You Gain

These are some important benefits you have to consider while adopting the software:

  • See that the regulatory compliance software helps you to create tasks, monitor and audit easily all your regulatory compliance requirements.
  • Easily assign and track compliance tasks to ensure ongoing compliance with legislation.
  • To ensure ongoing compliance you can automate your auditing process based on local and applicable requirements, thereby automatically enabling compliance.
  • By monitoring and addressing site-specific or corporate trends mitigate risk that threaten your compliance status.
  • You can report on findings and execute corrective and preventative actions, follow up its completion by automatically escalating email notifications.
  • Speed up your audit process for compliance by syncing the results from all sources and automate follow-up in your QMS.
  • Start corrective actions and track them based on the audit records to ensure regulatory compliance.

Aura Quality Management System is an effective web-based quality management software that is comprehensive in quality implementation. It aims to keep your company efficient and profitable meeting all regulatory requirements. Aura is scalable and ready to meet future requirements of regulation and compliance, catering to a wide range of industries. For more information and a demo, simply leave us an enquiry. Or please visit www.auraqualitymanagement.com.

Tangible Ways To Make Your QMS Audits More Effective

QMS Audit Software

If your company intends in upgrading to ISO 9001:2015, you are on a tough job to meet the regulatory standards. Adopt a good software to systematically update your procedures, aiming to comply with the updated requirements of the new standard you wish to qualify for. Your ISO related audits could be lacking, if you are not approaching the process strategically. In this blog we present some relevant tips to improve and streamline your audits by using a good web-based QMS software.

Follow below steps in QMS software to make audits effective:

  • Automate your system’s scheduling to easily coordinate those schedules placed with internal and external parties and stay fixed with your audit plan.
  • Gather as much data you can, as no info should be missed and all collected well ahead of the audits with your software.
  • An integrated system holds all your audit checklists centrally, accessible during an audit or download before the audit. Subsequently, your QMS has to automatically sync with the data from findings.
  • Auditors aim to dig deep into the noncompliance issues and take proper action for improvements/corrections.
  • Look if the documents reflect the realities at work, as those who create the instruction document are actually not executing the process. Not following document procedures is a common audit finding.
  • You need to amass more data by performing more audits. Capture it on the go, using mobile devices. to help make more informed decisions.
  • List high-risk findings, as you audit, to derive a metric for identifying critical noncompliance.
  • Automate, follow-up and sync results from all sources/reports, using your QMS as it will help quicken your audit exercise.
  • Launch corrective actions based on the audit records and track them with your system.
  • Distribute automatically relevant documents to all stakeholders (internal and external) involved when the audit is completed with help of the publishing modules.

When your review the audit, all reports must remove ambiguity and confusion if it is gathered with the help of audit management and document management of the QMS audit software. When conducting the next audit keep track of corrective action plan completion and even review open actions. Submit audits for approval.

Aura is an effective web-based quality management software that is scalable and ready to meet changing requirements of companies, across a wide range of industries, or sectors. For more information and a demo of how it can enhance your system, simply leave us an enquiry or please visit www.auraqualitymanagement.com.

How To Reduce The Cost of Poor Quality Effectively By Strategy?

Web Based QMS Software

Businesses and organisations take quality for granted until they face a disruption in the business or operations. We hesitate to invest in anything to make quality better, but avoiding this investment is a misconception, as the cost incurred for a failure due to poor quality is greater in magnitude. You actually put at risk whatever you have gained over time.

According to some researchers the cost of poor quality goes up as high as 15% to 20% of the sales revenue. Some touch 40%, however, the cost of poor quality should be on 10% to 15% of the cost of operations normally. But to substantially lower this cost you need to invest in an effective quality management software. It will see to quality compliance parameters & contribute to the profits of the organisation.

Cost of poor quality is measurable when management defines the goals and measurements. It really means to measure the requirements to get a work done right at the very first time.

Some key strategies that can be adopted to reduce the cost of poor quality are,

Create a Process of Closed Loop Corrective Action

The QMS software can trace corrective actions generated internally or externally and support planned tasks. The closed loop corrective action process eliminates the possibility lost paper documents, validates data against master records accurately and speeds up the corrective action process, which is electronically recorded and easily retrieved.

Inspection Process Has To Be Streamlined

Streamlining the inspection process removes paper documents and standardizes quality. The inspection process is enhanced by automation of audit to verify critical process compliances and helps meet objectives.

Supplier Related Quality Management

Cost of poor quality also originates from supplier related activities. The QMS software can identify and hold suppliers accountable for poor performance.

Quality Audits To Be Automated

Using the QMS software solution compliance to standards and regulations can be tracked efficiently & effortlessly. The solution enables QMS team to define several types of internal and external audits. Use it to identify con-conformances early in the process.

Quality Metrics Should Be Set Up

The QMS solution can provide an interactive dashboard containing key quality metrics. It can integrate quality related data with cost data from the ERP system to provide metrics. This helps support analysis and transparent view of cost of poor quality.

An overall perspective and holistic approach is needed to reduce the cost of poor quality, by aggregating all issues throughout the company. It helps define preventive measures and then map it to the end of the process.

Aura quality management solutions is a superlative web-based QMS software that aims to keep organisations profitable over a long time. Management of Non-Conformance (NCM) is an integral part of this QMS platform. Aura QMS is scalable and is geared to meet future requirements of most companies from a wide range of industries. For more information and a demo, simply leave us an enquiry. or please visit www.auraqualitymanagement.com.