Quality Compliance Monitoring &
Process Management System

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Top benefits of implementing QMS

Well-versed Quality management systems bring wonders within an organization in every aspect and provide financial advantages in terms of cost-savings across the board, time saving through document management, employee performance through competency training; improved customer satisfaction and greater visibility into processes through audits and improved standards.

Quality management system softwares were also extremely useful in bringing excellent quality control, resulting into total quality management solution. The benefits of implementing a quality management system are numerous, within that we have now listed top few

    • Increased Efficiency

Organizations trying to achieve ISO standards can make use of QMS which gives a clear idea about processes and maximizes efficiency and quality. If the established standards were recognized, stated guidelines will be helpful to easily follow trainings, transitions, and trouble-shooting will automatically leads to improve efficiency.

    • Customer Satisfaction

Fully recognized QMS will ensure that customers were satisfied by meeting their requirements, Attaining customer satisfaction is a great success for every organization and assists in capturing the market, or increase the market demand.

    • Employee Morale

Defined roles, responsibilities and established training system in QMS give employees a clear picture on how their roles affect quality and bring overall success to the organization.

    • Documentation

QMS makes documentation a compulsory process to track errors, changes, and discrepancies. This ensures consistency throughout the process and guarantees traceable records are available in case of need.

    • Process Improvement

QMS streamlines audit processes, improvement processes and reviews upto ISO standards. Improvements in process will be carefully monitored and implemented based on facts, along with system of documentation and analysis, to ensure decisions made are profitable for organizations.

Remember the benefits gained through QMS will help to sustain and continue to provide benefit within every aspect of business – in more ways than realized, Get to know more about QMS Contact us now..

Important criteria’s that QMS should meet

Few years back, the term quality was specifically referred only to the quality of a product. In recent present “quality” gained a much broader scope. Now quality of an organization is all related products, processes, effectiveness etc. At its core a well-defined quality management system is an integrative solution uniting diverse aspects of a company into a unified purpose of delivering high quality products/services in their best form. An effective quality and compliance management solution is considered to be as the key element for the success of any business.

Key concepts of Quality Management

  • Recognizes the quality related requirements specified to the standards
  • Enhanced process performance applicable to meet quality system requirements
  • Measure, monitor and report the extent of compliance with applicable performance procedures
  • Continually monitor and analyze changes to the requirements and confirm that all changes are reflected necessary
  • Supports processes that continually help organizations to improve overall quality standards.

Major criteria’s that QMS should meet

    • Customer Focus

It is essential for every organization to understand current and future customer needs. A perfect quality management solution should meet customer requirements and exceed customer expectations along with the pre-defined organizational process. Communication with QMS should be balanced and act on findings is vital.

    • Leadership

Leaders will always provide a clear vision to the organization’s future and set challenging goals, targets.Similarly QMS should provide leadership process for organizations to meet quality standards.

    • Process Approach

Managing activities and resources as a process in QMS gives clear indications of what should be the inputs and outputs given to get a clearer idea and to achieve desired outcomes

    • Continual Improvement

Continuously improving processes and systems in QMS will improve overall organizations performance, which will be the permanent objective of organization

  • Factual Approach

QMS should analyze reliable and accurate data and information for appropriate decision making. Analysis combined with experience and intuition will be the powerful decision making part in QMS.

AURA is web-based QMS software will be the most appropriate solution for every quality management needs to know more about QMS contact us and be a leader with quality standards…

5 Key Elements in Compliance Management Software

Compliance has been the commonly used term in business today.  It is the term that gets thrown around in meetings, regulations, operations, task planning and covers so many aspects. “Compliance” is that the methodology adapted to deal a business with confidence.  And afford ability to operate business in such a way with better quality, less risk, safety and governance etc. Compliance management software used in any organization is designed in a way to help foster the above discussed concept, what does an organization need in compliance management software solutions?  Here given are the 5 basic elements

Flexibility:  Compliance cannot be considered in a single operational area, either it can be Risk, Governance & quality management system, or other management system categorized under compliance management.  The ultimate aim of the solution was to track all processes, manage and control them quickly and effectively.  Trouble is that adapting to latest market and business challenges will lead to have change in processes. Having a flexible platform will enable to make periodical changes easily in the compliance management software.  If a solution that has flexibility; it enables to change workflows and forms as you need to – without any significant effort.

Visibility:  Making use of a system to automate the processes related with compliance is immensely valuable, but that will not get completed.  Without data visibility it will be difficult to get an accurate picture of compliance.  To make sure that building an enterprise reporting and analytics tools to the compliance information.  This will be the decision making and continuous improvement methods adapted to identify areas for preventive action, and generate compelling and accurate reports on the overall “health” of compliance management system.

Risk Management:  Many compliance processes are being centralized with Risk.  This is just because of the rapid pace of today’s business development, compliance process cannot be simply measured, it should have some predefined objective and systematic procedures. Risk tools, and quantitative risk methods are paving the way to enable businesses to quantify compliance, and make decisions on how to mitigate the risk of those events.

Corrective Action and Preventive Action (CAPA) – Efforts required to investigate and streamline corrective action and preventive action events will be the best practice of any compliance management program. Processes associated with the CAPA process, such as performing root cause analysis, triggering events, and assigning the necessary follow up action – all while integrating CAPA with other quality processes, such as audit, nonconformance ,change control and customer complaints

These 5 elements are just basics on compliance management software. Interested to know more about compliance and quality management solutions contact us now…

Building a better culture with Quality management strategy

Quality Management

Quality management is an over-all activity, and a task which has to be performed and maintained at desired level to achieve excellence, including creation and implementation of quality planning and assurance along with quality control and quality improvement.

Strategies of Quality management

Quality management can also be referred as a management system for any customer-focused organization focusing and adapting the continual improvements and concentrates on effective communication strategies, data, and to integrate quality discipline into the culture and activities of the organization.

Listed below are some of the strategies which are followed in Quality management systems

  • Focusing customer requirements
  • Total employee involvement.
  • Process-centered
  • Integrated system
  • Strategic and systematic approach
  • Continual improvement
  • Fact-based decision making
  • Communications

These are the primarily strategies in Quality management system; many organizations define them in various format, but the core values and principles on which the organization is to operate will be same.

Better culture building with QMS strategy

  • An effective QMS will always focus on developing and communicating a customer-focused mission in a systematic way, with pre-defined strategies and action plans; by responding to the arising needs and expectations; empowering employees to continuously improve and increase their satisfaction with their work processes and environment; and gathering and analyzing key performance indicators to improve organizational and process results.
  • In the process of providing effective and high quality solutions, Quality management will be the majorly considered aspect in every thought process.
  • Adopting such an enterprise-wide management solution will enhance quality improvement which has been strategically implemented into an organization’s culture over time.
  • If QMS is fully implemented, it is then integrated into company culture and is tracking trends—not events, it will bring value through better business practices and truly becoming part of the fiber of the business.
  • At some point, the QMS simply becomes the way of doing business, so that a processor can say, “This is how we conduct our business every day because it is just the right thing to do.”

To know more about the right fit Quality management system for your organization contact us now…

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