Automated Document Management System to Enhance Compliance & Audit

Automated Document Management System to Enhance Compliance & Audit

4 Jul 2019

A company which is a leading clothing company catering to the fashion clothing brands had an issue with their quality and safety assessment systems. The management wished to meet standards, complying to ISO 9001: 2015 & OHAS and safety assessments. However, they did not have an automated document management system. That’s where AURA came in with a helping hand for the client.

The client has more than 6 users from the management team to access the modules for Audit Management and Document Management, and Reports module, in order to schedule auditing and also to track reports of audit findings, the non-conformity corrections and corrective actions. They also got user access privileges to maintain documents. Aura audit and document management provided these features in the solution.

The Aura solution for automating Document Management (DM) provided some useful advantages

  • The DM solution facilitated Audit Observation Summary – Process Wise. Based on this the Management user will be able to track and view each process to answer questions like – How many Conformities? Or How many non-Conformities?
  • The automated DM system eliminates the paper based documentation system and improves operational efficiencies of the QMS.
  • With the DM system track document change requests with the revision history recorded for each stage. Use of document controls with Change Impact Information (such as, versions and document changes).

With a Quality Management System (QMS) installed, you get many advantages that assist management users and the organisation to avoid lapses in compliance. The software can easily identify non-compliance and correct issues accordingly to prevent recurrence of such issues or verisimilar problems.

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